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E.B. Ball Auditorium Theatre Room Great Room

Cornerstone Rental Policies

Deposits

A rental deposit and a refundable damage deposit are due upon the signing of this agreement.  The amount of said deposits is set forth on the first page of this agreement and shall be credited to the fee payable hereunder.  The remaining balance is due no less than 30 days prior to the rental date.  Payment made by check should be made payable to Cornerstone Center for the Arts. In the event of cancellation by Lessee, the following schedule applies: Prior to 90 days full refund; 90-30 days Damage Deposit refunded; 30 days or less No Refund of Any Kind is returned.  No Exceptions to this schedule will be made. Please allow up to 90 days for all refunds.

Decorating

The use of glitter, bubbles, confetti and sand is prohibited in any room. Bubbles may however, be used outside the building. All candles and flames must be enclosed. Examples of decorations must be presented and approved by CCA Management before the day of decorating. No decorations will be hung on the walls. Nothing will be taped to any surface without approval of Director of Rentals & Events (or designee).  Any damage that may be a result of not adhering to this rule will result in loss of damage deposit.  All decorations must be contained in the rented space, unless prior approval from the Director of Rentals & Events has been given. Room rental includes a 2-hour set up/decorating period the day of your event.  Additional decorating time may be purchased at the rate of $50 per hour. This decorating Period must be arranged with the Director of Rentals & Events (or designee). *Some decorative items used for centerpieces are available for an additional fee from the Cornerstone Center for the Arts.

Event Security

CCA reserves the right to require security for any event at the expense of the Lessee. Security personnel fees are between $20 & $35 per officer per hour. CCA reserves the right to require 1 officer per 50 guests. Security must be provided by CCA. Contracted personnel have been thoroughly trained in our facility. CCA reserves the right to require security, at the expense of the Lessee, for any event that meets any of the following criteria a) 100 or more guests; b) if alcohol is served; c) events after 5 PM.

Planning Sessions

We will need to meet no later than 30 days prior to your event to discuss the initial needs for your event. At that time we may also set up a timeline for your event, if necessary. We will also need to know at this meeting all of the vendors who will be providing service for your event.

We will also need to schedule a meeting no later than two (2) weeks prior to do your final floor plan for your event.

Please Note: Any last minute details need to be communicated to us no later than 72 hours prior to your event. (We know that there may be some items, which come up the day of your event, and will work with you to the best of our ability to satisfy these needs). Any Changes to floor plan the day of your event may be subject to a minimum $25.00 set up fee.

Food and Beverages

Alcoholic beverages must be served by a licensed liquor caterer and remain in the Rented Room. This is NON-NEGOTIABLE.  Indiana State Law prohibits carry-in of beverages during an event that is serving alcohol. Food & Alcoholic beverage service must be provided by catering establishments who have been approved by Cornerstone Center for the Arts.  No exceptions will be made.  You will be provided with an approved list of caterers who are permitted to do business with the Cornerstone Center for the Arts. We reserve the right to reject any caterer at any point with or without explanation. Cornerstone Center for the Arts is a full service facility and as such requires our caterers to be onsite for all events. As a permitted facility through the Delaware County Health Department, of the State of Indiana, any proposed food to be carried into our facility, must be approved in writing by our Director of Rentals & Events (or designee). Any exception to this policy (for ethnic or dietary reasons) must be provided to you in writing by CCA Director of Rentals & Events (or designee) prior to your event and may be subject to a 30% charge based on room rate.

Event Time Frame

All events held at Cornerstone Center for the Arts, will have a four hour time limit and will end by 12am.  If two rooms are booked together (for example, one room for a wedding ceremony and another room for the reception) then event time is a total of five hours. Additional event time is available at a rate of $75 per hour. Additionally, Security may be required and/or requested for any event, at the sole discretion of Director of Rentals & Events.

Insurance Requirement

As stated in the Rental Agreement, anyone renting space at CCA is required to provide Comprehensive General Liability Insurance.  The coverage is to be no less than $300,000 for “invitation only” events; all others must provide coverage of no less than $1,000,000. Copies should be received at least 30 days prior to the rental date. If proof of insurance is not received, CCA shall have the right to terminate this agreement and retain any advanced deposit. Please be sure to read this section in your contract for all information that is required. Your insurance agent should be able to assist you with this. If you need additional assistance please do not hesitate to contact us.

Linen Rental

All linens MUST be provided by Cornerstone Center for the Arts

Clean Up and Vacating Premises

Standard and customary cleanup is included in room rental fee. Any clean up required which authorized designee deems above and beyond standard and customary may result in loss of damage deposit and additional charges. Included into room rental fee is standard and customary 1hour amount of time for vacating premises. In the event that CCA Manager on Duty deems amount of time to be above the standard and customary an additional fee of $50 per half hour may be imposed.

All third-party rental items MUST be removed from the Colonnade Room at the conclusion of the event unless prior arrangements have been made before the day of your event.  Failure of removal on arranged date will result in a $75 per day storage fee.

CCA is not responsible for any lost or stolen property.